Minutes of February 6, 2010 Meeting

From:  5:30-7:15pm

Present:  Rev. Nancy, Stuart, Lissa, Sharron, Sandy, Russ

Agenda:

• Report on each cluster/class
• CYC Charter – finalize
• Small-group/cluster events planned
• Multgeneration events following services: Feb, March, April, May
• Teacher appreciation brunch/thanks planned
• Initial plans for summer program
• Budget

Nancy reported that the principles are to be painted on the wall of the lower level by D. Golden’s Chalice Circle, sometime hopefully before the district meeting.

Stuart reported that the rovers are doing well and that there are no appreciable issues with the crew.

Discussion ensued about the success of the 7th grade brunch.  This brought together the parents and teachers, got a community activated and classroom assistants signed up.  Everyone got on the same page.  We also talked about the relationship between cluster coordinators and, perhaps, a lead teacher.  The consensus is that a lead teacher who has their hand on the pulse of the class would be a better person to orchestrate if/when social events for that class should occur.  Lissa and Russ were assigned the task of amending the teacher description in the Job Description document.  Doing brunches early in the year, rather than the open house was thought to be a much more effective way of getting everyone energized.

Lissa mentioned that doing a parent survey would be very helpful.  This was generally agreed to but tabled until after the teacher appreciation brunch.

One kindergarten teacher has dropped out, but the others have picked up the slack without issue.

The combining of the 2/3 classrooms for 1st service seems to have come off without issue.

We discussed how the new initiative may have put off some parents who simply cannot participate in the program for various reasons.  This was an unintended consequence to building a cooperative program.  Some feel that this is the price to be paid, while others believe we should not be hard lined about it.  The consensus is to make an ask no more than twice, and then turn the issue over to Nancy to determine if there is a pastoral care issue at play.

We planned the teacher appreciation brunch.  Russ assigned to approach Rev. Gail on presenting the teacher to the congregation on that morning for a public display of appreciation.  Russ to get his wife Marianne to help coordinate what each family should bring by grade.  Sandy to send out the announcement via special email.  Coolers will need to be available for those dropping off food early (Saturday, e.g.).  A video photo gallery will be put together by Becky and Lissa and displayed during the brunch.  Photo’s to be taken on March 7th.  Setup to start at 8am.

Stuart announced that he will be staying on the committee and taking over the role of tech coordinator.

Discussed the need for role playing for teachers to deal with both student behavioral issues and discussion the issues with parents.  A date for this is TBD.

Sharon and Russ to work on additional items for Charter.

Minutes of January 6, 2010 Meeting

Held at Sharon’s House (thanks!!!)

From 6:00-9:00

Attendees:  All Committee Members

Meeting Minutes for January 6, 2010 (@Sharon’s house)

Discussion about how to run terms for CYC members.  When to recruit and when to hold a retreat?

2nd and 3rd grade classes need to begin to recruit teaching assistants outside of parent group.  Cheryl will send out a message on YRUU group (did this with no response)  Does 2-3 need a paid person?

Need a stronger commitment from the larger congregation.  A large percentage of people come to the church for religious education for their children.  Board doesn’t have a direct line to CYC in order to share information.  Nancy shares information monthly in summary of her activities. Should there be a CYC member on  the board?

Should we revisit an enrollment fee for SGD?

Lissa shared that recruitment for 4-5 is going well.

Building improvements, i.e. bulletin boards, are going well.  Debbie Golden would consider doing painting of mural over SGD entrance.  Nancy stated that there isn’t money for paint currently in the budget.

Question was asked about where COA is for next year, but discussion did not ensue.

Maybe the Open House should be a general meeting then split off into classroom groups.

Behavior problems in the classroom.  Nancy distributed behavior policy protocol for finalization.  Need procedure plan for dealing with problem behaviors in the classrooms, i.e. meeting with parents, Nancy, asking parent to stay in the class. Check the registration form to see if there are statements about students behavior and parent agreement.

Summer program will be headed by YRUU student on energy project, grades 1-5 for 13 weeks.